An agency
Several people, several accounts. Every client has their own area, every colleague sees what concerns them, and nobody hunts for where things stand.
Noki Mind, the client area for agencies and freelancers alike
Your clients finally see
what you do for them.
Everything about a client in one place: their progress, their quotes, their invoices, their files, their logins, your conversations. You work on one side, they look from theirs, in your brand, and each of you is told when something moves. Nothing to install, nothing to configure, nothing to learn, whether there are ten of you or you work alone.
Free, no card required. One field to fill in, and you are inside.
Your screen
Product pages, batch 2Assigned to the content teamVisible to the client
Chase the image supplierStays inside the teamInternal
Your client's screen
Product pages, batch 2In progress, delivery tomorrow
Quote v3Waiting for your signatureYour turn
A preview. You write on the left, your client reads on the right, and nothing was copied between the two.
- Nothing to install, nothing to configure, nothing to learn
- One area per client, in your logo and your colours
- For a team as much as for one person on their own
What it asks of you
- 1
- field to fill in to get started
- 10
- minutes to bring your first client in
- 0
- tools to connect, nothing to install
- €0
- to begin, no card required
Noki Mind is not a mock-up. It is the in-house tool of an e-commerce agency that runs its own clients, its own quotes and its own meetings on it every day. What you read on this page, we use before you do.
Who it is for
If you work for other people, it is for you
The product asks for neither a size nor a trade. It asks that you have clients to answer to.
A freelancer
Consultant, designer, developer, writer. You deliver work the client never sees being done: showing it for you is exactly what the area is there for.
A back-office trade
Freelance assistant, bookkeeper, accountant. Every client's documents, logins, deadlines and chasers, filed by client rather than by inbox.
What it costs you today
Nobody loses a client over the quality of the work.
You lose them over what they cannot see of it. Four moments, and you know all four, whether there are ten of you or you work alone.
89%
Monday morning
Four clients write to ask where things stand, and none of them is being difficult: they simply have nowhere to look. 89% of agencies name poor communication and unclear reporting as the leading cause of client churn.
30 to 75 h
The Friday round-up
Screenshots, a spreadsheet, an email written twice. An outfit looking after fifteen clients spends 30 to 75 hours a month on it, and bills it to nobody.
6 places
That file from March
The quote is in one folder, the invoice in another, the brief in an email, the back-and-forth across three apps. Finding a decision taken six weeks ago costs a quarter of an hour, and you pay it several times a day.
23.7%
The password in a message
A client's login goes out over chat, lands in a spreadsheet, and is still live two years after the person who asked for it has gone. 23.7% of organisations still share secrets by email or messaging app.
None of the four is an organisation problem. They are four symptoms of the same gap: what concerns a client is nowhere in full, and they have no access to it.
What your clients see
An area in your brand, where everything about them is already filed
Each of your clients gets their own address, password and screen, in your logo and your colours. They open the link and understand it in ten seconds: what is moving, what is waiting on them, what is ready. Nothing to install on their side, nothing to explain to them, and nothing to copy on yours, since what they read is your own work.
Their quotes
They read them, comment line by line and sign them online. Every version is kept, none is lost.
Their invoices
Filed, dated, with what is still owed and what has been paid.
Their files
A folder shared both ways, rather than an attachment to dig out of an email from March.
Their credentials
They hand you a login once. It is encrypted, and they can see who opened it and when.
Their metrics
The numbers you track for them, as a curve rather than a spreadsheet sent on the third of the month.
Their messages
One conversation per subject, on your side and theirs, and the alert that goes with it as soon as either of you replies.
What you hold on your side
One place, and it tells you
The client area is the visible half. The other is where you spend your days, and it is the same data: what you write here shows up there, with no copy-paste and no second tool.
Client records
Type a name or a company number: the public registry fills the record in, address and VAT included. Add your own fields when ours are not enough.
Quotes and invoices
Lines, versions, a PDF on your letterhead, a signature. Numbering follows on its own.
Tasks
Views you arrange as you like, comments with mentions, and the choice of what the client is allowed to see.
Meetings
Recorded, transcribed, summarised. The tasks they produce are offered to you, never invented behind your back.
Publishing
A content calendar, its labels, its reviews, and its links once they are live.
Notes
What the team keeps to itself, and what it decides to publish to the client in one click.
Notifications
Fourteen events know how to reach you: a client replying, a quote signed, a file dropped, a login opened. Three channels, the badge on screen, email, your phone, and you tick which ones for each.
Where we stand
Written once, read from both sides
A client portal asks you to copy the work into a shop window, and after six weeks nobody does it any more. A management tool shows the client nothing, so they write to ask. Here it is the same data: a task decides what shows, a note is published in one click, a quote is read where it is written.
- Nothing to chase by hand: when something is ready, waiting on an answer or just signed, whoever it concerns is told, on your side as much as theirs.
- A recorded meeting comes back summarised, and the tasks it produces are offered to you, never created behind your back.
- One company number fills a whole record, address and VAT included, yours as well as your clients'.
What it replaces
Start by counting what you already pay for
Nothing on this list is new to you. These lines live today across five subscriptions, two shared folders and a spreadsheet nobody will own up to.
- Today
A client portal to fill in by hand, or nothing at all
HereAn area in your brand, fed by the work you already do
- Today
An AI notetaker, $18 to $30 per person per month
HereMeetings recorded, transcribed, summarised, and the tasks offered
- Today
A password manager that cannot talk to the client
HereEncrypted logins, requested and filed by the client, with an access log
- Today
A quote as a PDF, three emails and a scanned signature
HereA quote commented line by line and signed online, versions kept
- Today
The numbers spreadsheet, dug out on the third of the month
HereEvery client's metrics, as curves, continuously
- Today
Chasing people by hand to say a document is ready
HereFourteen events that tell them for you, over three channels of your choosing
The sum is not only financial. Every line removed is one less thing to type, one less password, and one less chance to forget.
Open my areaThe difference, plainly
Three ways to keep track of clients
The portal alone
A fine shop window, to be filled by hand from the tool where the work actually lives. It empties out in six weeks.
The management tool alone
The work is held, but the client sees none of it. They write to ask, and you answer by hand.
Noki Mind
One set of data, two readings. You write once, your client reads at home, in your brand, and gets told without you having to do it.
And one thing nobody else does
Everything you can do in your area, an AI assistant can do too: ask it for a client's overdue tasks, open a quote, summarise the last three meetings. The actions that grant access or reveal a password are excluded by design. There is nothing to install for it, and nothing to do about it if the subject does not interest you.
What is yours
Your practice, not an account with us
Your brand
A logo and two colours. Your clients' area repaints itself in them, and so does yours.
Your company
Company number, VAT, bank details: what prints at the bottom of your quotes and invoices.
Your team
Three roles, from owner to member. You invite an address, and only that address can accept. And nothing obliges you to invite one.
Your notifications
What makes your phone ring, what goes out by email, what simply waits for you to open the screen. You decide event by event.
How you start
In a minute, with nothing to prepare
- 01
Open your area
One field: its name. It is the only required field in the whole product. The form calls it “your agency” even if you are on your own: it is the name your clients will see you under.
- 02
Fill in what you like
The flow offers your company details, your brand, a first client, a colleague. Every step can be skipped, and so can the whole flow.
- 03
The rest waits for you
Whatever you skipped stays on show in your area, to pick up the day you feel like it.
Before you click
The questions we get asked
Nothing today, and this is not a launch discount in disguise: billing has not been built. We want people actually using it first, and a price list written with them rather than guessed at beforehand. When it arrives it will be announced ahead of time, and an account opened before then will not find a closed door.
No, and it is the simplest case there is: nothing to install, one field to get in, no seat minimum and no contract, since there is no billing at all yet. Team roles are there for the day there are more of you and stay out of sight until then. And an area in your brand does for one person exactly what it does for twenty: the client asking where things stand has an answer to look at rather than an answer to believe.
They get a link, choose a password, and land on a page that answers at a glance the three questions they have: what is moving, what is waiting on them, what is ready. There is nothing to install on their side, nothing to configure, no tutorial to send them. We open it to shopkeepers with no IT department, and the question has not come up.
For one client: type their name or company number, the public registry fills in address, VAT and legal form, you invite their contacts and request the logins you need. Ten minutes. For the clients you already have there is no bulk import, and we are not hiding it: what carries over from an old tool is records, and records are quicker to redo than to export. The way people go about it is one client at a time, starting with the one who asks the most questions.
It does not track time and it does not work out the profitability of a project. If a management-accounting tool is what you are after, others do it better and have done for ten years. Noki Mind is here to hold the work and make it legible to your clients, not to measure your margins by the tenth of an hour.
In a Postgres database hosted in Europe, partitioned in the database itself rather than by an application rule somebody could forget to write. The logins your clients file are encrypted with AES-256-GCM, with the row's own identifier as authenticated data: a ciphertext copied from one row to another fails instead of handing over the secret.
One-click export does not exist yet, and we would rather say so than promise it: it is the job that follows billing. Nothing is locked in a proprietary format for all that, and an export request is handled by hand, without argument.
From an e-commerce agency that spent ten years on CBD, the most tightly constrained corner of online retail, and ended up writing its own tool because none of them held both halves at once. It runs there every day. This is not a product drawn up in front of a market study, it is an in-house tool being opened up.
For an outfit of more than thirty people steering its margins by logged hours. For anyone after a prospecting tool: discovery is here, prospecting is not. And for anyone who wants to keep their five tools and plug in a sixth, since the point is to remove some.
Come in, and look at what your client will see
Nothing to install, nothing to migrate, nothing to configure before you get in. Create a first client from their company number, open their area, and see exactly what they see. Ten minutes is enough to know whether it speaks to you.
Free, no card required. One field to fill in, and you are inside.
Everything the software does can be called from a server too: see the API